Laura Stack: The Productivity Pro (R)

Leave the Office Earlier
a news"E"letter from The Productivity Pro - Laura Stack

Number 67 :: December 2004

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In This Issue ::
Message from Laura
Take the Productivity Quotient (PQ) quiz from Laura's book
Feature Article: Face Time: When You Can't Stay Past Five.
Time Tips and Traps
Hot Links
Words of Wisdom
Laura in the NEWS
Featured Seminar: The 1st Annual Productivity Pro® Summit
Where in the World is Laura?
Subscribe
Copyright Information
Contact Laura

In Leave the Office Earlier, Leave the Office EarlierLaura shows you how you CAN get more done than you ever thought possible and still get home to your real life sooner.

The New York Times calls Leave the Office Earlier, "...the best of the bunch."

Order this indispensable tool for the overworked and time challenged at Amazon.com and receive 20% off its retail price.

More of The Productivity Pro's Resources


Where in the World
is Laura?

January 2005
12 :: Colorado Springs, CO
20 :: Golden, CO
21 :: New Orleans, LA
24 :: Denver, CO
27 :: Raleigh, NC
28 :: Denver, CO

February
1 :: Denver, CO
(teleseminar)
11 :: Park City, UT
15 :: Greeley, CO
16 :: Denver, CO
21 :: Moline, IL
23 :: Elkton, VA
25 :: San Antonio, TX

March
1-2 :: Spokane, WA
10 :: St Charles, IL
17 :: Las Vegas, NV
18 :: Las Vegas, NV
22 :: Denver, CO
28-Apr 5 :: TBD

April
13 :: Colorado Springs, CO
14 :: Colorado Springs, CO
20-21 :: San Francisco, CA

May
10 :: Denver, CO

June
21 :: San Diego, CA

Visit Laura's Calendar On-line for her complete availability.


Laura in the NEWS

Organization Puts the "O" in Productivity. Emediawire (press release) - Ferndale, WA, USA. Laura Stack presents keynotes and seminars on personal productivity and time management.


(C) 2004 Laura Stack, MBA, CSP. All rights reserved.

Portions of this newsletter may be reprinted in your organization or association newsletter, provided the following credit line is present:

"Laura M. Stack, MBA, CSP, is "The Productivity PRO!, helping people leave the office earlier, with less stress, and more to show for it. She presents keynotes and seminars on time management, information overload, and personal productivity. Contact Laura at 303-471-7401 or Laura@
TheProductivityPro.com
."


Subscription Information

"The Productivity PRO!"® news"E"letter is a monthly electronic newsletter distributed to our clients, human resource personnel, and colleagues to help them leave the office earlier, with less stress, and more to show for it!

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Feature Article

Face Time: When You Can't Stay Past Five.

"Now what should I do?" a reader laments. "I've instituted many of your productivity techniques, and now I'm getting out of the office on time. I arrive before my boss does in the morning, so she doesn't see how hard I work when I start my day. Now that I'm leaving by 5:00, she thinks I'm slacking. But I'm actually getting more work done than ever before!"

Though some companies understand the realities of time constraints due to day care, most are still measuring employees the old-fashioned way—by the clock. The truth is the more indispensable you are and the more you can distinguish yourself, the more likely it is that you can gain some flexibility. Here are some ideas on how you can draw attention to the work you do in the morning hours:

1. Speak up. If you have a conflict that forces you to leave earlier than most people each day, talk to your supervisor. Have an open conversation, explaining how important it is for you to be productive and do a good job, and why you must leave on time each day. Point out that you're the first one to arrive each day and how much you get done without people interrupting you. One hour of uninterrupted work can equate to three hours with frequent interruptions.

2. Use email as proof of performance. Send an email to your boss about a business issue as soon as you arrive at the office. The time displayed on the message is proof you were working early. Similarly, email will also document the late night or evening hours you worked yesterday from home.

3. Think inside the box. Drop completed work in her in-box by 8:00 a.m. with a message and the time written on a sticky note.

4. Just say Joe. Start the office coffee pot before others show up. They slyly ask your boss if she enjoyed the special Kona coffee you brewed. After all, you are the first one in to the office each day, so you have to get the Joe going.

5. Track your time. Use a time log consistently, so you can prove how much you're getting done in the early-morning hours. Track your accomplishments as you go, so that you have good material for your performance review.

6. Become indispensable. Just because someone works longer hours than you doesn't mean that person is more productive. The truth is the more indispensable you are, the more you can distinguish yourself, and the more likely it is you can gain some flexibility and still move ahead.

7. Use metrics. Devise a way with your boss to measure your results and value, not simply the number of hours you are at your desk. Explain how you often work in the evenings at home after the kids are in bed, using your Internet connection to check and respond to email. When you consistently accomplish your performance objectives, your boss will care less about when and how you get your work done.

8. Develop a reputation. Be the one people can always count on. No matter what, leaving on time does not affect your ability to get your work done, on time, every time.

9. Stay visible. Volunteer for special committees, especially those involving other departments. Make it a point to talk about the value you add to the committees you're on, and the projects you're doing. Soon, people will look to you when new projects come down the pike.

10. Focus on outcome. Write out a list of the top ten responsibilities you have and rank them in priority order. Have your boss do the same. Compare the two lists. Are you working on activities and tasks that aren't valued by your boss? Are you spending too much time on tasks that don't move the company's main agenda forward? If something has to drop off your plate, make sure it's something less important. Once you're completely focused on outcomes, face time is less important.

11. Keep your nose to the grindstone. Politely let chatty co-workers know that you have a limited time to work today, since you must get out on time. Show your manager how committed you are to your job by truly working hard all day and not engaging in excessive socializing. When you demonstrate that kind of clear-cut dedication to getting the job done, co-workers are less likely to question your productivity.

12. Use technology to your advantage. Clearly communicate, "I leave at 5:00 p.m. every day to go pick up my child from daycare. However, that doesn't mean I'm out of touch. If you need me, my cell phone is on until 6:00 or you can leave me a voicemail or email." Be willing to do what it takes to stay on top of business that is conducted after you leave the office.

In the long run, the workplace will inevitably move away from the concept of face time to a more flexible, results-oriented workplace. Until then, try one of the tips above to beat the clock-watchers.

Make it a productive day!


Hot Links

THANKS to the Internet, work can go wherever you do. Pittsburgh Post Gazette - Pittsburgh, PA, USA. Some companies consider personal Internet use a good thing for employee productivity because it allows workers to conduct often time-consuming tasks online. -more-

HAPPINESS is productive: Keeping employees well satisfied and healthy is proving to be the wise, winning way to go.
-more-

A GOOD night's rest is the best enhancer of performance. The Globe and Mail - Canada.
Time management is one of the most critical disciplines for consistently going to bed earlier.
-more-


Featured Seminar

Planning and Conducting Productive Meetings: Making the Time Count!

Meetings, meetings, meetings! Where minutes are taken and hours are wasted. Today's managers and professionals spend so much time attending them...you'd think most would be trained in how to plan and run them. Not so. Most meetings frustrate employees, because agendas aren't distributed, objectives aren't defined, time runs over, and no decisions are made. Another two hours of your day down the drain! This course gives people who call meetings the requisite skills to plan and execute a productive meeting, and follow-up properly afterward. It also provides the protocols necessary to keep a meeting on the right track, even if you're just attending. You will learn to achieve the objectives of the meeting, in a minimum amount of time, in a way that's satisfying to all participants.

Course Objectives

  • Understand why most meetings fail.
  • Decide if a meeting is necessary.
  • Determine the best type of meeting for your needs.
  • Learn to develop a useful, detailed agenda.
  • Select the correct logistics (participants, time, location, environment).
  • Ensure that all participants are prepared.
  • Set meeting ground rules and codes of conduct.
  • Assign various meeting roles (leader, participant, time keeper, scribe).
  • Run the meeting productively in minimum time.
  • Make decisions that are of high quality and supported by everyone.
  • Guarantee that all attendees participate.
  • Assign, document, evaluate, and follow-up on outcomes.

** Mention this newsletter and receive a 10% discount off the first time you offer this course at your organization or meeting. Offer good for courses booked by January 31, 2005 for courses presented any time in 2005. **
Laura Stack: The Productivity Pro (r)
Laura Stack, MBA, CSP
Publisher
Message from Laura

The winner of the book title contest suggested

Add Time to Your Day!
The Productivity Pro® shows you how to get more done in less time at home and get more out of life.


Unfortunately, I don't know who sent me this submission, because we lost two days of email after I read it. If it was you, please resend your email, so I can send you a complimentary registration to an upcoming seminar.


Laura''s Demonstration VideoView Laura's Demonstration Video


Time Tips & Traps

When you click on File|Open in Microsoft Office (as well as Windows Explorer, My Documents, and many other Windows programs), you can view the list of files in different ways. Click on the View button in the top right of the window (there should be a little down arrow, too). There are different view options - thumbnails, tiles, icons, list, details, etc. (the exact list will depend on your version).

Maureen Tarrant, President & CEO of Sky Ridge Medical Center in Lone Tree, CO, shared with me a great little tip over lunch. If you frequently park downtown or at meters, use a standard lipstick case/mirror to hold your quarters! It's the perfect size, keeps your wallet from bulging, and is easy to retrieve from your purse.

Do you ever send an email message and as soon as you do, you realize, "whoops!" Just turn off the feature that immediately sends messages. This should give you a chance to reopen the message and attach the file or whatever you forgot. In Microsoft Outlook, click on the Tools|Options menu. On the Mail Setup tab, uncheck Send immediately when connected. (Source: Tricia Santos)


Words of Wisdom

"Delegation is giving people things to do. Management is accomplishing organizational goals by working through individuals and groups. It is easy to see that the two are closely entwined. And it is obvious that the manager who is not delegating is not managing." -Robert Maddux

"I really cannot give you the formula for success. But I can give you the formula for failure. It's this: Try to please everyone." -Bernard Meltzer

"Unfaithfulness in the keeping of an appointment is an act of clear dishonesty. You may as well borrow a person's money as his time." -Horace Mann


What's Your PQ

Join the hundreds who've already discovered their Productivity Quotient by taking the PQ quiz here. This assessment is the heart of Leave the Office Earlier and will provide valuable insight in helping you improve your own productivity AND quality of life. Receive a free, downloadable copy of 111 Ways to Increase Your Personal Productivity along with your score and a brief evaluation.


Contact Laura:
P: 303-471-7401
E: [email protected]
Web: www.TheProductivityPro.com