Laura Stack: The Productivity Pro (R)

Leave the Office Earlier
a news"E"letter from The Productivity Pro - Laura Stack

Number 69 :: February 2005

Home :: Archive

In This Issue ::
Message from Laura: Wanted - Innovative Productivity Ideas
Take the Productivity Quotient (PQ) quiz from Laura's book
Feature Article: Complete What You Start! How To Stop Doing Things Halfway
Time Tips and Traps
Letters to the Editor
Hot Links
Words of Wisdom
Featured Seminar: Maintaining Energy Throughout the Workday
Where in the World is Laura?
Subscribe
Copyright Information
Contact Laura

In Leave the Office Earlier, Leave the Office EarlierLaura shows you how you CAN get more done than you ever thought possible and still get home to your real life sooner.

The New York Times calls Leave the Office Earlier, "...the best of the bunch."

Order this indispensable tool for the overworked and time challenged at Amazon.com and receive 20% off its retail price.

More of The Productivity Pro's Resources


Where in the World
is Laura?

February
15 :: Greeley, CO
16 :: Denver, CO
21 :: Moline, IL
23 :: Elkton, VA
25 :: San Antonio, TX

March
1 - 2 :: Spokane, WA
9 :: Denver, CO
10 :: St Charles, IL
15 :: Golden, CO
17 :: Las Vegas, NV
18 :: Las Vegas, NV
21 :: Denver, CO
22 :: Denver, CO
28-Apr 6 :: Singapore

April
13-14 :: Colo. Springs, CO
15 :: Denver, CO
20-21 :: San Francisco, CA

May
10 :: Denver, CO

June
9 :: Golden, CO
21 :: San Diego, CA

August
6 :: San Diego, CA
11 :: San Antonio, TX
29 :: Denver, CO

Visit Laura's Calendar On-line for her complete availability.


Copyright Information

© 2005 Laura Stack, MBA, CSP. All rights reserved.

Portions of this newsletter may be reprinted in your organization or association newsletter, provided the following credit line is present:

"Laura M. Stack, MBA, CSP, is "The Productivity PRO!, helping people leave the office earlier, with less stress, and more to show for it. She presents keynotes and seminars on time management, information overload, and personal productivity. Contact Laura at 303-471-7401 or Laura@
TheProductivityPro.com
."


Subscription Information

"The Productivity PRO!"® news"E"letter is a monthly electronic newsletter distributed to our clients, human resource personnel, and colleagues to help them leave the office earlier, with less stress, and more to show for it!

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Contact Laura:
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Web: www.TheProductivityPro.com

Feature Article

Complete What You Start! How To Stop Doing Things Halfway

When my youngest son, James, was born, we decided to remove the built-in desk in his room, to give us more options for laying out the furniture. To install the desk, the prior owners removed a piece of the floorboard, so the desk would lie flush against the wall. Upon removal, the patch of missing floorboard was exposed. This was, of course, unacceptable to a mother with her third baby on the way. So my faithful husband went to Home Depot and bought the matching section of floorboard. Upon returning home, we discovered that the ends didn't match up, so John would need to cut the board. I bought him a big new circular saw that would do the job nicely.

James is now four years old...and that stupid piece of floorboard is still sitting in the garage...and when I enter James' bedroom, I look with annoyance at that bare patch. (Of course, when John reads this, he will have to finish the project, haha!)

Do you have little "half-done" projects like this all over YOUR house? Do you find that you can never actually FINISH anything? Here are some tips for eliminating the "half-done" projects from your life and moving things through completion:

Keep track of your projects. I keep a running list on a blank piece of paper the size of my Franklin planner labeled "Honey Do's." I file it behind the "H" in the A-Z tabs of my planner: a paper filing system of sorts. When John has some free time, he knows exactly where to look to remind him of what needs to be done.

Always ask, "What's next?" I know I can't be the only one with such "half-done" projects all over the house. Why is it that things "stall" partway through completion? At some point, you stopped asking the question, "what's next?" What is the single next step you would have to take to see forward progress on the task? For John, it would be measuring the angle of the existing floorboard in the bedroom. If a belt is laying in the kitchen and needs to go upstairs in your room, you might just look at it and think to yourself, "I don't want to run all the way upstairs to put that belt away," so you leave it there. Instead, take the single next step and put it on the stairs. Every time you go upstairs, grab something to take with you.

Always seek to resolve incompletions. Unpack from trips. Put the dirty clothes in the hamper, refill toiletries while you remember what's gone, and unpack your files. I was in one woman's home office and noticed seven conference bags stacked against the wall. Upon inquiry, I discovered they were filled with her seminar notes, brochures, and vendor samples. She never spent time after the conference to review and activate her plans, so now she's afraid to even look in there, for fear of how much time it will take. You may as well throw them all away. If you have a pile of magazines you haven't looked through in months, set a timer for five minutes, force yourself to scan the table of contents for each one, and toss or review it before the timer goes off.

Break it down. Don't bite off more than you can chew. If you define your Saturday project as "clean out the garage," you're sure to fail. It's too much and takes too long. You will run out of steam before you're finished, give up, and leave it "half organized," which is almost more frustrating than unorganized. Breaking down a project into smaller chunks of time is often called the salami technique, slicing up a big task into digestible slices. Schedule a one-hour "declutter assault" and define a specific goal to achieve in that time: "Label the drawers," "Tidy up the floor," "Organize the gorilla rack on the left wall," etc. Get an egg timer, set it for one hour, and then go at it! Dividing a task into small sections like this will allow you to see progress toward your goals and feel inspired, rather than discouraged.

Make it a productive day!


Hot Links

Snooze Your Way to Success. BusinessWeek - New York, NY, USA. Getting more sleep while living the rest of your busy life requires excellent time-management skills. -more-

Workers feel pressure from bosses to not stay home sick. San Jose Mercury News (subscription) - San Jose, CA, USA. Going to work sick will affect your productivity. -more-


Featured Seminar

Maintaining Energy Throughout the Workday: Ensuring Productivity with Proper Self-Care and Wellness

How much energy and vitality do you have throughout the day to accomplish the things you want to do? Recent studies have revealed we have the potential to dramatically impact our productivity by paying closer attention to our behaviors around health. In other words, we eat too much, drink too much, don't exercise enough, work too much, and don't sleep enough to be productive. Some studies suggest that upwards of 70 percent of doctor visits are prompted by our own choices in these areas. This seminar will guide you in making the choices necessary to give you vitality and productivity every day!

Course Objectives

  1. Get adequate sleep each night, so you're not sleepy during the day.
  2. Get sufficient exercise.
  3. Practice healthy eating habits.
  4. Use all your allotted vacation time each year.
  5. Pamper yourself on a regular basis.
  6. Monitor the noise level in your office, so it's conducive to productivity.
  7. Ensure that your workspace is comfortable and ergonomically correct.
  8. Take a lunch break every day.
  9. Drink the proper amount of water each day.
  10. Reduce or eliminate all unhealthy addictions from your life.

** Mention this newsletter and receive a 10% discount off the first time you offer this course at your organization or meeting. Offer good for courses booked by February 28, 2005 for courses presented any time in 2005. **

Letters to the Editor

Dear Laura,

I just finished your book "Leave the Office Earlier" which I picked up last week. I found it very sharp, insightful and helpful in giving myself new focus at this year comes to a close.

I particularly liked the first three chapters, in which you lay out specific exercises to help the reader define their values. I know that for me, completing these exercises, even though they may have seemed tedious, gave me tremendous satisfaction once I took the time to work on them. Thank you for you work in this common sense approach to modern time management.

As an Account Supervisor in Advertising software, and specifically as a woman, I appreciated the perspective you gave throughout the chapters. Your anecdote on page 248 is a perfect paradigm of how many women, possibly even the majority of women, hold themselves to a standard of superwoman-like strength and stamina, which is almost comical and certainly impractical.

It is this story in particular which prompted me to write. You seem to have an adept understanding of this pressure, to perform at such a peak level of proactive energy, both in our personal and professional lives. In particular, I think there is a subject relevant to this that has not been explored fully, which I would love to read a book about-

Women in the scenario described above, must get up each day and launch into each task as a warrior facing every challenge that can come her way, just as I am sure you do. We manage huge pieces of business, millions of dollars, setup meetings, pursue opportunities, stay aggressive all day, pushing and pushing to further our careers and fighting to survive.

And then, suddenly, when we shift into our personal lives, we have to do a complete 180-degree turn, in dealing with men. Having a husband who is also a coworker I am sure you are especially aware of the opposing faces women are expected to show at work, and towards men (at least if they expect not to crush a man's ego) in their personal lives. Women are still expected to be unassuming, humble, and generally let a man take the role of the aggressor.

After recently breaking off a long-term relationship, I read dozens of relationship self help books and bestsellers, (in addition to books such as yours). It seems generally acknowledged wisdom that men like to be dominant at least on some level, or they quickly lose interest in a woman. Both classics such as "The Rules" and recent bestsellers like "He's Just Not That Into You" beat us over the head with the notion that women push a man away unless they let him make the moves.

This was probably much easier for women such as my mother to accept, who may have worked several jobs over her lifetime but never had a corporate job where the division between work and demeanor were at such odds. For me personally, I feel awkward and childish after having sat at a table all day with clients presenting proposals of why they should entrust their money and their products to my expertise and brilliant ideas, then suddenly have to hold myself back from suggesting ideas for dates, bragging about the deal I just closed, calling men first, or proposing where the relationship should be going.

I think women need guidance on this transition, or at least more sympathy to this specific problem. When I think about possibly going after my MBA next year, I think to myself "how will this affect my dating life?" "Will I start lying about it to avoid scaring men off?" "Have I just made things that much harder for myself" "is it worth it?" As much as I love to talk about my own accomplishments and success, I constantly remind myself not to on dates. And from where I sit, boys don't make passes at girls with MBAs.

Perhaps you have a different take on my problem; perhaps you have not found it to be such a pointed struggle, or perhaps you have different ideas on approaching dating. I would certainly love to hear any thoughts you have on the subject, any plans to write any related books, or other sources of inspiration you could point me too.

You mentioned in the book that you gave free advice on the phone, so I have hoped that perhaps you would indulge a reader's email request.

Best wishes for your writing and your continued success,

Elizabeth W.
Age 26
New York City

Laura Stack: The Productivity Pro (r)
Laura Stack, MBA, CSP
Publisher
Message from Laura

What products do you wish SOMEONE would make that would make you more productive, more organized, or manage your time better? I've looking for innovative productivity ideas to add to my shopping cart. Each submission wins a FREE GIFT! Send your thoughts to me at Laura@TheProductivityPro.com.


Laura''s Demonstration VideoView Laura's Demonstration Video


Time Tips & Traps

Focus is key. Theresa M. Szczurek, author of the new book Pursuit of Passionate Purpose: Success Strategies for a Rewarding Personal and Business Life, shares, "When you find your passion and align it with a worthwhile purpose, you are more productive. However FOCUS is key. There are many things you must say NO to in order to say YES to a worthwhile goal.

Here are five practical pointers:

1. Place a "Say No!" message on your PC screen, phone, and palm pilot.
2. Make a list of all the good reasons to say no.
3. Repeat the mantra, 'Focus, finish and fly.'
4. Practice saying no on the easy, unimportant things.
5. Divide and conquer a big goal by focusing on a sub-piece until it is accomplished. This is less overwhelming, builds confidence, and provides a sense of progress.

Work can be addictive. Robert J. Filewich, PhD, a clinical psychologist and the director for the Center for Behavior Therapy in White Plains, N.Y., puts it this way: "Workaholics get their sense of worth, value, and importance from work. This has nothing to do with whether or not they like what they do." How can you learn to separate your sense of self-worth from work? Start by slowing down, Filewich says: "Workaholics need to take a look at the fact that their life is not balanced, and learn how to make time for relaxation, education, culture, friends, and family that are neglected because of their work habits."

Vacation preparation. Before you go on vacation, back up your important work files on CDs or DVDs, just in case there's a power problem or sabotage that could wipe out your hard drive. Ask your mailroom to hold your mail until you return, if possible, or have the Postal Service hold your mail. Clear your desk of any stray piles and folders, so you can distinguish the old from the new upon your return. Lock your desk and cabinets if you can.


Words of Wisdom

Nanosecond [n]: The shortest possible measure of time, discovered recently in New York City. Generally speaking, it is the time between when the traffic light turns green and the guy behind you honks his horn. - Anonymous

"Perhaps Hell is nothing more than an enormous conference of those who, with little or nothing to say, take an eternity to say it." - Dudley C. Stone

"First and foremost as a manager or supervisor, your job is to get things done through other people. You are paid to manage, not perform every task." - Mary Ann Allison


What's Your PQ

Join the hundreds who've already discovered their Productivity Quotient by taking the PQ quiz here. This assessment is the heart of Leave the Office Earlier and will provide valuable insight in helping you improve your own productivity AND quality of life. Receive a free, downloadable copy of 111 Ways to Increase Your Personal Productivity along with your score and a brief evaluation.