Laura Stack: The Productivity Pro (R)

Leave the Office Earlier
a news"E"letter from The Productivity Pro - Laura Stack

Number 68 :: January 2005

Home :: Archive

In This Issue ::
Message from Laura: Happy New Year!
Take the Productivity Quotient (PQ) quiz from Laura's book
Feature Article: Organizing Your Kids' Toys and Books.
Time Tips and Traps
Letters to the Editor
Hot Links
Words of Wisdom
Laura in the NEWS
Featured Seminar: Managing Your Boss: Becoming a Productive, Efficient Assistant
Where in the World is Laura?
Subscribe
Copyright Information
Contact Laura

In Leave the Office Earlier, Leave the Office EarlierLaura shows you how you CAN get more done than you ever thought possible and still get home to your real life sooner.

The New York Times calls Leave the Office Earlier, "...the best of the bunch."

Order this indispensable tool for the overworked and time challenged at Amazon.com and receive 20% off its retail price.

More of The Productivity Pro's Resources


Where in the World
is Laura?

January
14 :: Denver, CO
17 :: Evergreen, CO
20 :: Golden, CO
21 :: New Orleans, LA
24 :: Denver, CO
27 :: Raleigh, NC

February
1 :: Denver, CO (teleseminar)
3 :: Denver, CO
8 :: Denver, CO
11 :: Park City, UT
15 :: Greeley, CO
16 :: Denver, CO
21 :: Moline, IL
23 :: Elkton, VA
25 :: San Antonio, TX

March
1 - 2 :: Spokane, WA
10 :: St Charles, IL
17 :: Las Vegas, NV
18 :: Las Vegas, NV
22 :: Denver, CO
28-
Apr 5 :: Singapore

April
13-14 :: Colorado Spgs, CO
14 :: Colorado Springs, CO
15 :: Denver, CO
20-21 :: San Francisco, CA

May

10 :: Denver, CO

June

21 :: San Diego, CA

August

6 :: San Diego, CA
11 :: San Antonio, TX
29 :: Denver, CO

Visit Laura's Calendar On-line for her complete availability.


Laura in the NEWS

CAREER COUCH Resolving to Break Time-Wasting Habits
New York Times - USA - Sunday, January 9, 2005. "You should count on any successful process to take more time and energy than a routine spring closet-cleaning," says Laura Stack.


Letters to the Editor
Dear Laura,

First, thank you so much for the excellent seminar last week. It one was of the most useful seminars that I have attended. Since last week, I have implemented a time management system, which includes ordering a PDA. I have also implemented the 6D System for my mail and email. What a difference this makes! I have also created a tickler file system, which has kept the piles off of my desk! I am looking forward to getting my file cabinets organized in the near future. I could not have done it without you.

Sincerely,

D. Wolfe

(C) 2004 Laura Stack, MBA, CSP. All rights reserved.

Portions of this newsletter may be reprinted in your organization or association newsletter, provided the following credit line is present:

"Laura M. Stack, MBA, CSP, is "The Productivity PRO!, helping people leave the office earlier, with less stress, and more to show for it. She presents keynotes and seminars on time management, information overload, and personal productivity. Contact Laura at 303-471-7401 or Laura@
TheProductivityPro.com
."


Subscription Information

"The Productivity PRO!"® news"E"letter is a monthly electronic newsletter distributed to our clients, human resource personnel, and colleagues to help them leave the office earlier, with less stress, and more to show for it!

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Feature Article

Organizing Your Kids' Toys and Books

As you know, when your children grow, their toys change. At least twice a year, go through every inch of your kids' playroom or bedroom, sorting and organizing their playthings. I have found this to be infinitely easier when the kids are NOT around. This is a chore where you really don't want their help, because you are going to be getting rid of their things. Your child may not have touched a toy in a year, but the minute you put it in the charity pile, a wail will rise up. Evaluate each toy individually for age-appropriateness and usage and function. If your kids have outgrown it-OUT! If they never play with it-OUT! If it's too complicated-OUT-in a box stored away for when they get older. If you absolutely must keep a toy for memory's sake, limit yourself to a very few precious objects and place them in your child's treasure box. It's difficult for a child to find something to play with when faced with a myriad of outgrown, difficult, and/or disliked toys. Make it easier on them and yourself by eliminating some of the less desirable choices.

Organizing kid toys. Now that you have the toys pared down to what you are going to keep, you must design a plan for the toys to actually be played with. If your kids can't see a toy, they don't think to look for it, and will soon forget it exists (you will probably discover some forgotten treasures in the sorting process). Take advantage of any available vertical wall space by installing adjustable shelves. We left more room between the floor and the first shelf to accommodate larger items. The other shelves were placed around eighteen inches apart. For the odd areas under the windows, we purchased bins, carts, and storage units from Target. Once you have your organizing equipment, group the toys in a logical order based on type. Invest $30 in a nicer grade labeler, so you can print and stick custom labels to the edge of the shelves, indicating what goes there.

We have large bins (no lid) for the following:

  • Construction equipment
  • Large animals
  • Dress up
  • Balls and outside toys

We have medium bins (no lid) for the following:

  • Toy weapons and vehicles
  • Superhero accessories
  • Hot wheels track and accessories
  • Musical instruments
  • Legos
  • Books
  • Blocks
  • Dinosaurs
  • Stuffed animals

We have small bins for the following:

  • Plastic play animals
  • Scratch paper
  • Stickers
  • Blocks
  • Pegs
  • Puppets
  • Electronic games
  • Electronic books

We have two large rolling carts with three drawers each. One contains:

  • Large superhero characters
  • Medium superhero characters
  • Small superhero characters

The second set of drawers contains:

  • Small superhero pieces (discs, small plastic weapons used by superheros)
  • Sets of small items in individual Sandwich Baggies (Ninja Turtles with their own things, wrestlers with their folding chairs and champion belts, etc.)
  • Lace up sets

We used to have a third set of drawers in a rolling cart that had Barbies, Barbie clothing, and Barbie equipment, but my nine-year-old Meagan announced she was too old for them. So I secretly bagged up her well-worn dolls and put them in the crawl space. Some day, she will thank me for saving her old Barbies (I hope). If not—OUT!

We keep puzzles, games, art supplies, crafts, drawing materials, spacecraft, etc. on the shelves with no bin.

Library books. How many times have you taken your child to the library to check out books, accidentally combined them with their own books, forget they were on the bookshelf, and owe lots of money when you finally discovered and returned them? Simple solution: keep a separate tote for library books. The next time you go to a conference, keep the cheesy bag you get to carry around your materials. Take it to the library with you and immediately put your checked books inside to transport home. Train your kids to always replace library books after reading them into the special book bag. My daughter Meagan has a separate compartment in her school backpack just for school library books that need to be kept separately and returned. With these methods, you will never again have to rummage through a hundred books on your kids' shelves to find the borrowed ones.

Make it a productive day!


Hot Links

When to call in sick. Seattle Times - Seattle, WA, USA. Businesses that are attentive to employee health — and more flexible about days off — help themselves by boosting morale and productivity. -more-

Three pointers on being more productive at work. Miami Herald - Miami, FL, USA. Three simple resolutions you can make that will boost your productivity and make yourself a more valued employee. -more-

Eye on IT. IT Manager's Journal - Fremont, CA, USA. In my 30 years as a Time Management speaker and consultant, I have observed a lot of what we can and should not do to increase our daily results. -more-


Featured Seminar

Managing Your Boss: Becoming a Productive, Efficient Assistant

It would be so easy to be organized and productive...if it weren't for other people, right? As an assistant, you not only have to handle the demands of your job, but your manager's demands as well. Attend this powerful seminar and learn how to become an indispensable assistant. You will learn practical, hands-on techniques that will make you more productive, valuable, and satisfied in your job...and make your manager delighted with your exceptional performance.

Course Objectives

  1. Sort, process, and filter email for your boss.
  2. Screen interruptions and route calls appropriately.
  3. Schedule appointments and manage your boss' calendar.
  4. Attend meetings for your boss when appropriate.
  5. Say "no" and set boundaries appropriately with others.
  6. Take on additional projects you are capable of handling.
  7. Create filing systems that are easy to use and maintain.
  8. Relieve your boss of responsibilities-without overloading yourself.
  9. Organize yourself, your desk, your boss, and your information.
  10. Discover alternative ways to accommodate requests for your manager's time.
  11. Communicate effectively with your boss using the best medium.
  12. Discover MS Outlook tricks that will simplify your schedules and tasks.

** Mention this newsletter and receive a 10% discount off the first time you offer this course at your organization or meeting. Offer good for courses booked by January 31, 2005 for courses presented any time in 2005. **
Laura Stack: The Productivity Pro (r)
Laura Stack, MBA, CSP
Publisher
Message from Laura

Happy New Year! Can you feel it? 2005 is going to be a GREAT year!

Thank you for all your support in 2004. Let's kick your productivity up a notch in 2005! This is the perfect time of year to commit to a time management overhaul or a declutter assault on your home. Visit here for ideas on setting goals and resolutions. I've also archived past articles for you here for easy reference.

Wishing you and yours a happy, healthy, and productive 2005!


Laura''s Demonstration VideoView Laura's Demonstration Video


Time Tips & Traps

When should you upgrade your software? With new versions of software released almost every year, how do you know when to upgrade? Here are some suggestions:

  • Always install service releases, service packs or bug fixes, because these keep your computer safe and running well.
  • Find out whether the newly released version will cause the manufacturer to stop supporting the old version you are running. Unsupported software is much more risky, since there is no one to ask if you have a problem.
  • Ask yourself whether there are enough new features that you will actually use to justify the true costs of upgrading. When I say "true costs," I include the cost of the new software, the cost of training on the new features and the lost productivity until you become familiar with the new features. Will your increased productivity after you are familiar with the new features pay off the true costs in less than one year? If not, stick with what you have.

Software upgrades are not always the best route to go, so consider these three points when that next upgrade notice arrives in the mail. Submitted by Dave Paradi.

If you want to take control of your programs and have them work how you like to work, click on the Tools menu, then Options. Each program has dozens of ways you can customize how the program works.

Find templates, clipart, keep Office updated, and lots more at the Microsoft Office website.


Words of Wisdom

"Thought is useful when it motivates action and a hindrance when it substitutes for action." - Bill Raeder

"Stubbornness is also determination. It's simply a matter of shifting from "won't power" to "will power." - Peter McWilliams

"I have always been delighted at the prospect of a new day, a fresh try, one more start, with perhaps a bit of magic waiting somewhere behind the morning." - J.B. Priestly


What's Your PQ

Join the hundreds who've already discovered their Productivity Quotient by taking the PQ quiz here. This assessment is the heart of Leave the Office Earlier and will provide valuable insight in helping you improve your own productivity AND quality of life. Receive a free, downloadable copy of 111 Ways to Increase Your Personal Productivity along with your score and a brief evaluation.


Contact Laura:
P: 303-471-7401
E: [email protected]
Web: www.TheProductivityPro.com