The Productivity Pro® Blog by Laura Stack - Time Management, Getting Things Done, How to Be More Productive

Welcome to guest blogger Karen Leland, who interviewed me for an article for Woman’s Day and who authored Time Management In An Instant: 60 Ways to Make the Most of Your Day.

Breaking Out of the Comfort Zone

In my office, on my desk, I have a plain white coffee cup that has written on it in simple black letters, “’Do one thing every day that scares you’—Eleanor Roosevelt.”

As I stare down the barrel of another year filled with hope, possibilities, challenges, and change, I think about what living the cup’s motto really means in practice. ?
It’s all too easy to stay in the same routine year after year, doing the same things, thinking the same thoughts, eating the same foods, doing the same job and engaging in the same hobbies. Relatively nothing new learned or risked. No standing on the cliff looking over the edge and thinking, “What am I going to do?” or “What have I done?” or “What the hell have I gotten myself into?”

The feeling of jumping out of your comfort zone so that a free-form anxiety grabs hold in the stomach and won’t let go. A lump in the throat that sits sedated like a cat sleeping on a hot spot where the sun comes in through the window in an otherwise dark and cold room. Then again, there are comfort zones and there are comfort zones. Among the risks that I won’t be taking this year are:

1. Climbing Mount Everest. First of all, it’s cold, really cold. Bone-chilling, long-underwear, ski-pants, parka-jacket, gloves-under-mittens cold. Secondly, there is the altitude, which, as I understand from hearing stories from people who actually are crazy enough to climb Everest, packs a real wallop to the head and stomach causing blinding headaches and constant nausea.

If this were not enough, consider those ice caverns or cracks or whatever they are called that at least once a year (if not more often) some climber falls into, descending to the bottomless pit of frozen blue, never to be seen or heard from again. The other members of the climbing team don’t even try to rescue the guy, but just place a bandana on a stick, plunk it into the ground in memoriam next to the site of their fallen comrade and place a cell phone call back home to the wife.

All this for the chance to freeze to death once you reach the top and are caught in a blinding snowstorm with sub-zero temperatures that descend in the wink of a cloud’s eye. No, thank you.

2. Sky dive. Do I even need to explain this one?

3. Wear a prairie skirt with Birkenstocks and white socks. If you’re reaction to this is why not? Go immediately to your television set and Tivo TLC’s fun fashion makeover show What Not To Wear – all will become abundantly clear.

These are the things I won’t be doing to stretch beyond my comfort zone in 2009, but there are plenty of ways I plan to make scary (good scary) part of my everyday life in the coming year.

Of course, from this vantage point this is an easy plan to make, but in the hurly burly head-long rush into life, I may have a bad day or two and be tempted to say no, even when I ought to say yes, or yes when I should be saying no. No worries. Just in case, I have my coffee cup to remind me to break out of my comfort zone and do one thing every day that scares me.

To Break out of your comfort zone, try the following:

- Say yes to something you have always wanted to do, but been afraid to try for fear of failure, rejection or embarrassment.
- Say no to “a sure thing,” where you have the security of knowing the outcome but no passion for its pursuit.
- Say yes to a creative challenge, even if (at least for the moment) it does not carry a big financial reward.
- Say no to something you really don’t want to do, but are doing anyway out of guilt, fear or shame.

Karen Leland is author of the recently released book Time Management In An Instant: 60 Ways to Make the Most of Your Day and co-founder of Sterling Consulting Group. For questions or comments visit her work-life balance site.

Today we have a treat: a guest post by my colleague and fellow productivity blogger Mike St. Pierre.  He writes an excellent blog called The Daily Saint.  I highly recommend you check it out and subscribe to his feed.

All teachers can relate to THE FINAL WEEK.  It’s that week when your seniors graduate and then some.  There is usually a parents reception, Baccalaureate celebration and often a sports banquet- all of which occur at night. 

So how do you balance this with seeing the little ones at home or that spouse that misses you?

1. Practice the two night rule.  I discovered years ago that when I am away from my family for two straight evening commitments, I wouldn’t see my kids for nearly three days.  This is difficult because it puts a lot of pressure on my wife and of course the munchkins are climbing the walls.  The two night rule says that you won’t attend two evening commitments in a row on any given week. 
2. No surprises. Most spouses don’t like “calendar surprises” so read #3.
3. Review calendar the week before.  Sitting down with your significant other to discuss the calendar is always a good idea.  Review your meetings and any special events that will pop up.
4. Only attend what you must.  Are you a person that thinks you have to go to everything?  If you are the CEO, you might be right but for the other 99.9% of us, it’s worth stepping back and reflecting on commitments.  You could either not attend an evening commitment or you could trim it back by doing a “pop in”.  I work in a school and it’s impossible to go to every sports event so I check out a quarter or two and show my face. It’s putting forth a good faith effort and everyone appreciates it.
5. Decide to live closer to work.  I realize that this isn’t possible for everyone but it does make a huge difference.  You’ll feel closer to loved ones and at the end of the event it makes a big difference to say on the phone, “Be home in ten minutes,” as opposed to “Pray for me in my hour of traffic”.
6. If all else fails, reward yourself.  If you have a week where you absolutely must attend several grueling evening commitments, pamper yourself with a scheduled personal day.  Better yet, take your family away for a weekend of fun in the sun.  Having the carrot at the end of the stick is a great way to tolerate a killer week.

The workplace is full of energy drains, even for people who work at home. You get caught up in the routine, and lo and behold, hours have passed — and you’ve expended precious energy without much return. If this sounds like your work life, maybe you ought to try a few of these prescriptions.

1. Speak up when you have too much on your plate.  If you’re overworked, you’ll eventually hit a point where your personal energy falls to nil and nothing gets done. Do what you can to streamline your work processes, negotiate deadline extensions, simplify your tasks, and delegate in order to get things done.

2. Be unavailable. That’s right. When someone says, “Do you have a minute?” it’s okay to say, “Not right now.” You don’t have to be rude or impolite, but you do have to be honest. Get over wanting to feel needed, or you’ll have no end of work.

3. Prepare to have a great meeting.  As vehicles for communication, meetings can be extremely valuable mechanisms for disseminating vision, crafting strategic plans, and developing responses to challenges and opportunities — so be ready for them. The productivity of any meeting starts before the meeting begins.

4. Create a meeting code of conduct. Chaotic, over-long meetings can leave you frustrated and with minimal energy. The next time you attend a meeting, request the opportunity to lead an exercise aimed at making the meeting more productive and less draining.

5. Schedule your interruptions. If your co-workers are constantly interrupting your flow of work, set up regular check-in times, or block out interruptible times when you can sit down and talk — and make yourself unavailable otherwise.

6. Challenge the status quo. If you find yourself following energy-wasting company rules you see no purpose for, ask why. The answer may simply be “Because that’s the way we’ve always done it.” If a policy’s senseless and you make enough fuss about it, you may be able to change things. 

7. Argue for the tools and equipment you need. There’s no reason you should have to make do with a shared printer down the hall. If you argue intelligently for the tools you require to be more productive, you just might get them.

8. Become more efficient and get things done faster.  Find ways to handle repetitive tasks more quickly, and look at how you can eliminate redundancy in your workplace. If you can lower your standards or take shortcuts without hurting your work quality — well, what are you waiting for?

Take a little time to figure out how to keep your typical distractions at bay, and prevent even minor disruptions and disturbances. If you want maintain your energy and get things done, learn to create situations that are suited to concentrated, focused work without interruptions. You can do this by eliminating your excuses, building barriers, creating preventive assertions, and challenging your own thinking.

© 2008 Laura Stack.  Laura Stack is a personal productivity expert, author, and professional speaker who helps busy workers Leave the Office Earlier® with Maximum Results in Minimum Time™. She is the president of The Productivity Pro®, Inc., a time management training firm specializing in productivity improvement in high-stress organizations.  Since 1992, Laura has presented keynotes and seminars on improving output, lowering stress, and saving time in today’s workplaces.  She is the bestselling author of three works published by Broadway Books: The Exhaustion Cure (2008), Find More Time (2006) and Leave the Office Earlier (2004).  Laura is a spokesperson for Microsoft, 3M, and Day-Timers®, Inc and has been featured on the CBS Early Show, CNN, and the New York Times. Her clients include Cisco Systems, Sunoco, KPMG, Nationwide, and 3M.  To have Laura speak at your next event, call 303-471-7401.  Visit www.TheProductivityPro.com to sign up for her free monthly productivity newsletter.