The Productivity Pro® Blog by Laura Stack - Time Management, Getting Things Done, How to Be More Productive

Join Laura Stack, The Productivity Pro(R), and Day-Timer on Monday, March 29 for a one-hour webinar on using Tasks in Microsoft Outlook. We have sessions for both Outlook 2007 and Outlook 2003. The Tasks module is third in a ten-part series on using Outlook effectively.

The classes on March 29 will cover:

Tasks—the Daily To-Do List, Create a New Task, Recurring Tasks, Regenerating Tasks, Remove Completed Tasks from the List, Change the Sort in Your To-Do Bar, Change Preferences, Capture an Email as a Task on the Task Pad, Collapse Your Tasks, Assigning Tasks, View by Person Responsible, Status Updates, Master Categories Lists, Tag with Category, Project Management, View Tasks for by Category/Project, Filter the View, Sort Tasks, Task Options, Paper To-Do Lists, Finding Tasks, Task Folders, Schedule Tasks from Your Calendar.

Sign up for the webinar.

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Announcing a public seminar sponsored by the Colorado Human Resources Association (CHRA) and Jobing.com! On March 5, 2010, attend a half day of training on Advanced Tips and Tricks for Microsoft Outlook: Discover Little-Known Tips and Tricks for Managing Your Workflow (morning session 2003, afternoon session 2007). Are you buried by hundreds (or thousands!) of email messages? Do you spend hours every day in your inbox? If you have a hard time keeping up with your email, attend this training with Laura Stack, The Productivity Pro®, a Microsoft Certified Application Specialist (MCAS) in Outlook. She will demonstrate ADVANCED Outlook methods with her actual Outlook software and an LCD projector. This is not simple computer training—it is workflow processing—where you’ll learn to use Outlook to get more work done and increase your performance. Even Outlook “power users” will be amazed by how much they learn. To reduce frustration for all, please do NOT attend if you don’t consider yourself an intermediate to advanced user. We will not learn to create folders, schedule meetings, create email, or do any task that is considered a beginner-level skill. For more information or to register, visit https://m360.chra.org/event.aspx?eventID=14604&instance=0. Register as a Prospective Member if you’re a guest.

 Monthly productivity webinar: February 22, 2010, 1:00 PM Pacific/2:00 PM Mountain/3:00 PM Central/4:00 PM Eastern. “Organizing the Home Office: Setting up Your Space and Systems for Success.” Are you slowly drowning in a sea of paper? Does the sight of your messy office frustrate you? If you’re disorganized, your daily activities won’t run smoothly, and you won’t operate efficiently. Entrepreneurs are so excited by the “fun” activities of their businesses that they dread doing the important foundational work, like setting up systems. You will learn what you’ll need to succeed in business:
• Purchase the right software, hardware, equipment, and accessories.
• Set up your client files, reference files, subject files, and records.
• Organize electronic information, internet, and research data.
• File and retrieve active work-in-progress.

Only $29 per person! (You can still buy the discounted package of all ten: you’ll get a link to the recording of those that have past. For more information and to register, go to http://www.theproductivitypro.com/s_virtual-webinar.htm 

Monthly Microsoft Outlook webinar: February 22, 2010. Inbox/Outbox/Sent Items/Drafts—Remove Attachments, Automatic Formatting, Notes in Messages, “Out Of Office Assistant,” Add Reminders to Flags, Set Reminders for Others, Distribution Lists, Junk Mail List, AutoName, Tag Your Comments, Stationery, Emailing from Another Office Applications, Message Options, Find Related Messages, View Multiple Folders at the Same Time, Resend a Sent Item, Use Sent Items to Set a Reminder, Attach a Previously Sent Item
Outlook version 2003: 9:00 pacific/12:00 eastern
Outlook version 2007: 11:00 pacific/2:00 eastern

http://www.TheProductivityPro.com/outlooktraining.html

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Public Seminar in Denver on Tuesday, February 9 from 9:00 AM – 12:00 PM

Advanced Outlook 2007 Tips and Tricks

Discover Little-Known Tips and Tricks for Managing Your Workflow

Are you buried by hundreds (or thousands!) of email messages? Do you spend hours every day in your inbox? If you have a hard time keeping up with your email, attend this critical half day of training with Laura Stack, The Productivity Pro®, a Microsoft Certified Application Specialist (MCAS) in Outlook. Laura helps Microsoft employees understand Outlook (they don’t get it, either)! She will demonstrate ADVANCED Outlook methods with her actual Outlook software and an LCD projector. This is not simple computer training—it is workflow processing—where you’ll learn to use Outlook to get more work done and increase your performance. Even Outlook “power users” will be amazed by how much they learn. To reduce frustration for all, please do NOT attend if you don’t consider yourself an intermediate/advanced user. Laura moves quickly; you might be seriously lost if you’re a beginner. We will not learn to create folders, schedule meetings, create email, or do any task that is considered a beginner-level skill.

For more details or to sign up visit us online: http://theproductivitypro.com/s_publicworkshops.htm

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This is your last chance reminder about the upcoming public seminar to be held next week on November 3. Laura Stack is holding two half-day seminars on Advanced Outlook Tips and Tricks. Outlook 2003 will be covered in the morning, and Outlook 2007 will be in the afternoon. Don’t miss this chance to learn high-level workflow processing with Microsoft Outlook. Sign up today for this valuable Outlook training.

To find details on the seminar, visit us online at http://theproductivitypro.com/s_publicworkshops.htm. The half-day seminar is just $99, or if three or more people from the same office attend it’s just $89 per person. We hope to see you there!

If you are unable to attend the live session in Denver, take a look at our Outlook Virtual Training. We offer ten hours of web based training on Outlook which will make you an Outlook power user!

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Microsoft Outlook Virtual Training Products:

This isn’t just computer training. It’s real-world, reality-based workflow processing that helps you actually be MORE productive with Outlook, instead of wasting hours every day playing with it. I estimate most people know 10-20% of the capacities of Outlook. Even you Outlook experts will be shocked by what you don’t know you don’t know!

Now you can see a preview of all ten modules from Laura Stack’s Outlook training series! Visit us here to watch the previews and sign up for your training course: http://www.theproductivitypro.com/s_outlook-virtual-training-products.html. Take your office productivity to a whole new level with Outlook!

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Please make plans to join me for a public seminar in Denver on November 3 on “Advanced Outlook Tips and Tricks: Discover Little-Known Techniques for Managing Your Workflow.”

 Are you buried by hundreds (or thousands!) of email messages and spend hours every day in your inbox? If you have a hard time keeping up with your email, attend this critical half day of training with me. I’m a Microsoft Certified Application Specialist (MCAS) in Outlook 2003 and 2007. I will demonstrate ADVANCED Outlook methods with my actual Outlook software and an LCD projector. This is not simple computer training—it is workflow processing—where you’ll learn to use Outlook to get more work done and increase your performance. Even Outlook “power users” will be amazed by how much they learn.

NOTE: To reduce frustration for all, please do NOT attend if you don’t consider yourself an intermediate/advanced user. Laura moves quickly; you might be seriously lost if you’re a beginner. We will not learn to create folders, schedule meetings, create email, or do any task that is considered a beginner-level skill.

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Sample Advanced Outlook Workshop Objectives:
• Turn off the global email notification options.
• Play a sound when an “important” person emails you.
• Create signatures to use as templates for common replies.
• Use customized Outlook form templates for letters.
• Use Search Folders as permanent Find searches.
• Take a poll and tally group responses.
• Add groups and shortcuts in the folder list.
• Create new floating toolbars.
• Add your own personalized menu of favorite commands.
• Set a reminder on an email for someone else (babysitting).
• Set an email flag with a date follow up and a pop-up reminder box.
• Automatically forward messages to a distribution list.
• Send a previously Sent Item as an attachment to prove you sent it.
• Use Sent Items to set a reminder to follow up with someone.
• Schedule a recurring or regenerating task (what’s the difference?).
• Remove completed tasks from the TaskPad (no strikeout).
• Capture an email as a task on the TaskPad.
• Assign a Task to someone else and track through completion.
• Use Outlook for project management using Category management.
• Create a new personal or kids’ calendar that isn’t shared.
• Capture an email as a calendar item without copying.
• Block time on your Calendar for Tasks from your TaskPad.
• Display Contacts by category and mail to an entire category.
• Display Contact history (meetings, phone calls, conversations, etc.)
• Create a library with links to documents from a Contact.

Click here for more information or to register

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THIS IS A HALF-DAY WORKSHOP. The morning session is for Microsoft Outlook 2003 users. The afternoon session is for Microsoft Outlook 2007 users.

Workshop Details

Date: Tuesday, November 3, 2009

Times:
Microsoft Outlook 2003 session: Registration: 8:30; Seminar: 9:00 a.m. to 12:00 p.m.
Microsoft Outlook 2007 session: Registration: 12:30; Seminar: 1:00 a.m. to 4:00 p.m.

Location: EKS&H Certified Accountants, 7979 E. Tufts Avenue, Denver, CO 80237, 1st floor conference room

Tuition: Your investment for this workshop is $99 per participant (per half day seminar) or $89 when enrolling three or more people from the same company.

Looking forward to seeing you there!

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Laura Stack talks about productivity with the Microsoft email program Outlook. Learn how to use signatures and email templates to save time and keystrokes. (C) 2009 Laura Stack. All rights reserved. http://www.TheProductivityPro.com

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Announcing three new opportunities to take Microsoft Outlook online instructor-led training with Laura Stack LIVE!  Only $39 includes one-hour training webinar and detailed workbook.

August 18, 2009 Sponsored by Day-Timer

August 20, 2009 Sponsored by Five Star Speakers

September 4-November 13 (10-part series on Fridays) Sponsored by the International Association of Administrative Professionals

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With email being such a huge productivity drain right now, I created a brand-new online video learning library to conduct Microsoft Outlook training virtually. (I am a Microsoft Certified Application Specialist in Outlook.)  The series includes ten 1-hour modules of online self-paced training. You can watch these streaming videos from the privacy of your own office, from anywhere in the world with an Internet connection. Each flash video includes a detailed workbook with screen shots, so you can repeat on your Outlook.

Microsoft online video learning library with Laura Stack:

Module 1: Customizing Your Outlook
Module 2: Inbox/Outbox/Sent Items/Drafts
Module 3: Tasks
Module 4: Calendar
Module 5: Notes and Journal
Module 6: Contacts
Module 7: Time Savers
Module 8: Advanced E-mail Tricks
Module 9: Email Communication
Module 10: Workflow

Click here for detailed course outlines and to purchase: http://www.theproductivitypro.com/s_outlook-virtual-training-products.html

Each module is regularly $39, but we are offering the entire library of ten videos at a discount for $349 per person.  You will be an expert in Outlook when you’re done with the training series!

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The Productivity Pro(R), Inc. is delighted to announce that Laura Stack has received the Microsoft Certified Application Specialist (MCAS) in Outlook 2007 credential.  A Microsoft Business Certification shows employers that you have the technical skills to solve real-world problems by using advanced features of Microsoft Office programs.  Not only did she pass, but the test administrator remarked that Laura’s test results were the closest to a perfect score she had ever seen on the exam. The Microsoft Certified Application Specialist (MCAS) credential is a globally recognized standard that validates skills with using the 2007 Microsoft Office system and meets the demand for the most up-to-date skills on the latest technologies from Microsoft.  Candidates who successfully complete the program by passing a certification exam prove that they meet globally recognized performance standards and are able to work productively and efficiently.

NOW you can attend Outlook training with Laura Stack from the privacy of your own office!  The Productivity Pro(R), Inc. has an online video library available with ten 1-hour modules taught by Laura Stack, each covering a different aspect of Outlook in-depth.  Each class is accompanied by a detailed workbook with screenshots and step-by-step instructions.  To learn from this NEW MCAS in Outlook, visit http://www.theproductivitypro.com/s_outlook-virtual-training-products.html to receive the passwords.

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