When was the last time you had a really relaxing holiday?  I don’t mean that peaceful thirty-minute aftermath that follows a successful dinner party or the kids’ gift-opening extravaganza.  I mean a holiday that is relaxing, from beginning to end.  That includes travel, dinner preparations, and shopping.  All it will take is a little organization and advance planning.  Here are some tips to get you started.

Plan your travel now.  Need to be out of town to see family or friends?  If you haven’t already made arrangements, make it a priority.  Especially if you plan to fly, the best deals disappear fast.  Get online and start shopping around as soon as you know where you need to be and when.  Once the arrangements are made, start getting things squared away with work.  Whether you need to request time off, reschedule a recurring meeting, or just let your employees know that you’ll be gone, do it as soon as possible.  Depending on where you work, getting holiday time off can be competitive.  Especially in this case, the early bird tends to get the worm.

Mark your calendar. Sit down with your Day-Timer® and plan backwards.  If you want your holiday cards to go out on December 20, when would you need to buy the cards, get the stamps, write the newsletter insert (if you do one), and start addressing in order to make that happen?  Think backwards through the entire process and write the individual steps down on the to-do list for each date.  Same with your holiday meal, gift shopping, and tree decorating.  When would you like to be done, what are all the steps, when would each need to start, and write them down.

Make a budget.  Unless you’ve got more money that you know what to do with, it is easy for the holiday season to turn into a financial headache.  Ninety-nine percent of that stress can be eliminated by thinking ahead and making a budget.  Financial sanity doesn’t come from having a ton of money; it comes from spending it wisely.  Decide how much you’re going to spend and stick to it.  Letting yourself creep over your budget probably isn’t going to make you a hero in the gift department, but it might cost you a gray hair or two when it comes time to sort out the holiday bills.  How many times have you charged expensive items and spent five months paying for them?  See if you can break tradition this year by drawing names or just sending cards.  Tell the people you’re not buying for that you’ve pared down your gift list out of necessity and ask them not to buy for you as well. 

Avoid the shopping marathon.  Unless you really do enjoy the “shop ‘till you drop” marathon mall sessions, skip the all-day shopping trips.  If you start now (or better yet, six months ago), you’ll be amazed at how much you can get done by picking up an item here and there while you’re running your everyday errands.  The secret is to sit down, make a list of the people you need to shop for, and keep it with you.  Ideally, your list will include one or two gift options for each person, too.  Keep your list with you and cross off a few people every week.  Also keep your eye out for stocking stuffers and similar small items.  And as for that whole Black Friday thing – if you don’t enjoy it, skip it!  Unless shopping is in your blood, the money you’ll save probably isn’t worth the aggravation.

Wrap as you go.  Don’t put all of your wrapping off until the last minute.  As you pick things up, go ahead and wrap them as soon as you get a chance.  Wrap a couple extras for a guest who shows up unexpectedly and gives you a gift.  It helps to have a dedicated wrapping area cornered off that is well-stocked with all the essentials – wrapping paper, scissors, gift tags, tape, etc.  The easier you make it for yourself, the more likely you are to get it done.

Simplify, simplify.  No matter how cool your friends and family might play it, you are NOT the only one who gets stressed out around the holidays.  If the stress of preparations is getting out of hand, don’t be afraid to propose a simplified pot-luck dinner instead of a more elaborate affair or a gift exchange instead of shopping for everyone individually.  Even if you just try this approach with a small group of friends or extended family, it’ll be at least a small relief for everyone involved.  When it comes to reducing you holiday workload, every little bit helps.

Make friends with the Internet.  More and more shoppers are finally taking the plunge and skipping the traditional brick and mortar stores completely.  Internet shopping has come a long way in the last few years and you might be surprised at how simple it has gotten.  You can easily compare prices and can generally find good deals on shipping that will guarantee arrival in plenty of time for the big day.

Play your cards right.  Many people take one look at that mound of Christmas cards and can suddenly think of three or four other things that require their immediate attention.  We love getting cards but hate the prospect of doing ours.  So we procrastinate until December 22 and pull another 2:00 a.m. shift to get them in the mail by Christmas.  So, I look at my cards as a process.  Breaking the project down into smaller pieces makes it seem more manageable.  You can even begin now!  The first thing I do is create the labels.  Second, I stick them on the envelopes with a return address label and stamp. Next, I write the family newsletter and get it copied onto the special paper.  Finally, I set up an assembly line:  (a) add a salutation to the card such as “Dearest X Family,” (b) sign our names, (c) enclose the newsletter and a picture, and (d) seal the envelope with a sticker.  No licking for me!  If you prefer to hand-write your cards, the trick is to write five each day, starting the day after Thanksgiving.  Take some with you wherever you go, in case you find some free time: at the doctor’s office, waiting for a meeting to begin, or picking your child up from a lesson.

Cheat.  Unless you really enjoy preparing mass quantities of food from scratch, there’s no reason not to take advantage of a short-cut or two.  Particularly when it comes to the dessert menu, there are plenty of quick and easy mixes that can help you shave some serious time off of your meal preparation schedule.  Just go to the grocery store and find a few easy-to-make offerings or buy something from the deli.  For a special touch you can dress your desserts with extra holiday sprinkles or a squiggle of chocolate sauce across the plate for a very restaurant-looking presentation.

Give yourself the gift of time.  How about purchasing a few months of housekeeping instead of clothes?  Purchase a gift certificate to a restaurant so you don’t have to cook.  Have the veterinarian groom your dog instead of doing it yourself, being soaked, and making a mess.  Buy a book on tape to listen to in the car on the way to work.  Purchase a cell phone and eliminate phone tag by forwarding your calls when you leave the office.  Have your groceries delivered once a week for a month (less than the cost of a blouse).  Hire a teenager to do the major cleaning required before houseguests arrive.

Remember your priorities.  Take shortcuts where it really doesn’t matter: buy cookies instead of baking them or barter a task you don’t like for one you do.  I know two women who trade chores at holiday time.  One hates to bake; the other hates to do crafts.  So one woman decorates the other’s home and wraps her presents beautifully; the other does the meal preparation and holiday baking for the other!  Cut out as many social engagements as possible if you want more family time—you can’t go to a school musical when it’s more convenient.  Kids appreciate happy and relaxed parents more than perfect decorations.

Get moving!  However you choose to get a head start on the holiday season, you won’t regret putting in the extra effort early on.  Keep yourself motivated by thinking about how nice it will be to cruise through the end of December stress-free and full of holiday spirit.  You might make a date with yourself to visit the mall on the last weekend before Christmas—just so you can observe the mayhem you successfully avoided by being so productive!

Make it a productive day! ™

(C) Copyright 2008 Laura Stack.  Laura is the president of The Productivity Pro®, Inc. and the bestselling author of Find More Time and Leave the Office Earlier. She presents keynotes and seminars on time management, information overload, and personal productivity.  Contact her at 303-471-7401 or www.TheProductivityPro.com.

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I will be on QVC between January 1 and January 8, 2009, selling my new Productivity Pro(R) branded Day-Timer.  In preparation, I’m conducting a brief survey about the to-do list habits of the typical person.  When you think of something you need to do, what do you usually do?  Please visit the survey on my LinkedIn page and respond to one of five choices.  Thank you for your assistance!

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I’m the Day-Timers community expert on productivity.  So I asked them to put a brief survey on the Day-Timers Web site, asking, “When you think of something that you need to do, what do you usually do?”  In this day and age of technology, the surprising answer was overwhelmingly “Write it down.”  To date, 55% of respondents chose this option over others.  This demonstrates that even with Blackberries, Outlook, cell phones and web based to-do lists, we still need and use paper and planners. 

Picture this…you’ve dutifully put all of your information, appointments, phone numbers etc. into your Outlook and synced the information with your handy-dandy Blackberry.  All is well. You hop on a plane for a business trip, Blackberry in hand.  You’ve arrived at the Miami airport and whipped out your electronic device.  The problem is, you forgot to charge it and the battery is dead.  What is the client’s phone number?  What was your hotel confirmation number…and was that appointment at 2:00 pm or 3:00 pm?  The beauty of a paper planner is that paper doesn’t crash.  Better yet, it’s much easier to jot down a note on a daily to-do list than pull out your handheld, turn it on, click around, and type a note on that tiny keypad with all those little drop-down boxes.  A Day-Timer is a tried and true tool that won’t let you down.  Try my own line of Productivity Pro® branded Day-Timer for handheld users.  Even if you write things down temporarily, you can always enter the data when you’re back at your computer.  Much easier than tapping.  And it’s much more organized than having little scraps of paper and sticky notes all over the place because it’s too difficult to use your handheld for data entry.

Don’t get me wrong, I think technology is terrific.  I use it on a daily basis, but I won’t be caught anytime soon without my Day-Timer.  It only takes one crash or glitch to realize how useful paper can be.

(C) 2008 Laura Stack.  All rights reserved.  www.TheProductivityPro.com

Keynote speaker, productivity trainer, author, spokesperson

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